Southgate District Camp 2025

Welcome to our 2025 District Camp Information Hub. There will be regular updates to these pages and notifications sent to you as they are made. We will be in touch to request additional information two weeks prior to the event relating to individuals’ dietary and other needs to ensure that everything captured is correct.

This page contains reminders, safety information, where to camp, catering times, links, and map downloads.

Pages and Links

Risk Assessments (https://hattersesu.com/risk-assessments/)

Kit Lists (https://hattersesu.com/kit-lists/)

Programme (https://hattersesu.com/programme-2/)

Permission forms (https://hattersesu.com/permission-forms/)

Nights Away application forms (https://hattersesu.com/nights-away-applications/)

Safety

Our team at the Hatters have put together the programme, organised some logistics, bought in some exciting stuff, prepared all the kit for our zones, we are organising the catering for the meals included below and we have put packs and other admin together that we hope means everyone has an enjoyable weekend.

Leaders who are camping/helping with their own sections and groups are still responsible and have a duty of care for the young people that you are bringing to the event. Please remember that an activity camp that has been organised centrally does not immediately absolve groups of all responsibility. Young people will still look to their own leader team first for help, all groups should have adequate first aid kits in accordance with your own risk assessments, leaders should be ready to deliver first aid, not expect the central team to manage all 360 people’s first aid needs on site. When young people attend meals, their leaders should still ensure that they follow their own dietary requirements. We have ensured that all dietary requirements are catered for but we will now know who can and can’t have what. Group and section leaders are also responsible for managing behaviour of their members.

If you have not already done so, all adults must complete online activity training using the link Self Led Activity Safety Training, before each visit. Can you please ask all adults to do the Safety Training form (it is a form, you only need to know your name), and to tick Tunnels, Trampoline and Pedals. You may not end up running these but would much rather we all can, should we need to.

Camping

We have camping sites 2, 3, 5, 10, 11, and 12 for group camping.

Note that we are using site 8 for activities in addition to the field adjacent to the Sleepover Centre. Sites 6 & 7 as shown on the map is reserved for marquess we are setting up for catering and site 9 is also reserved.

New rules about camping in or near trees can be found in Planning your visit.

Key Information

Timing

Camp will formally open on Saturday morning, although there will be a check-in for all groups camping on Friday night to

Catering

Central catering will include the following:

• Saturday cold breakfast (this will be available from 7-8:30)
• Saturday mid-morning fruit, biscuits, pastries, squash (this will be available from 11:30-12)
• Saturday lunch (1pm-2pm)
• Saturday afternoon fruit and squash (from 4-6pm)
• Saturday evening dinner (section by section – see programme)
• Saturday night cakes (available after all dinner is served approx. 8:30pm – Beavers will be able to get cakes earlier from the Sleepover Centre)
• Sunday morning cold breakfast (from 7:30-8:30am)
• Sunday mid-morning fruit, biscuits, pastries, squash (11:30-12)
• Sunday small lunch (available from 12:30-1:30pm)

Food will be prepared in the Sleepover Centre and served on sites 6 or 7. There may be occasions that we invite some sections into the Sleepover Centre to collect food.

How Breakfast is going to work:

Groups can collect breakfast or sit in under the gala tents and eat breakfast any time from 7am. If you notice that pastries and cereals are not in the gala tents, adults are welcome to retrieve them from the Sleepover Centre. 

Breakfast will be slightly later on Sunday, available from 7:30am. 

There is enough to go round. We ask that leaders supervise and ensure that food isn’t wasted or removed from the area. 

How lunch is going to work:

DIY sandwiches, fruit, crisps, chocolates will be available in the Sleepover Centre on Saturday in time slots per section. We ask that anyone who can jump behind tables and prepare as many sandwiches as they can for Beavers and Cubs and to speed up the process:

Beavers (and their leaders) 1pm

Cubs (and their leaders) 1:15pm

Scouts (and their leaders) 1:30pm

Explorers (and their leaders) 1:30pm

How dinner is going to work:

Dinner will be served at the Gala Tents, section at a time. 

Beavers (and their leaders) 6pm.

Cubs (and their leaders) 6:30pm.

Scouts (and their leaders) 7pm approx.

Explorers (and their leaders) 7:30pm approx.